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Officer Responsibilities

  Office   Date   Task
President Ongoing Provides Leadership to the Branch
Before
July 1
Submit Annual Notification of Branch Officers Form to National ASM
Before
Sept 1
Order books for student awards from ASM Press (at least 4 weeks before meeting)
Before
Oct 1
Submit membership list of 25 confirmed members with confirmed national member numbers to National ASM
Before
Jan 1
Submit Certification of Branch Meeting(s) Form to National ASM
             
Before
Jan 1
Submit Accounting of Regional Monies Form to National ASM
             
Before
Jan 1
Submit Branch Annual Report to National ASM
January Call Board Meeting, Solicit items for agenda
Before
Feb 15
Order books for student awards from ASM Press (at least 4 weeks before meeting)
Before
Mar 15
Submit Inter-Regional (Joint Meeting) Funding Proposals to National ASM
Before
May 15
Submit Regional Funding Proposal Form to National ASM
June Call Board Meeting, Solicit items for agenda
President-Elect Ongoing Responsible for Fall and Spring Meetings to be carried off well
Learn jobs of president to prepare for serving as president
Past-President January Solicits nominations for spring ballot
Secretary Ongoing Keep and update MI-ASM membership list
Board Meeting Record Minutes
2 wk. after Board Meeting Send minutes to each board member
Fall and Spring Meeting Track registrations for MI-ASM Spring and Fall meetings
Keep meeting planners informed about registration numbers
Assist with collection of dues and monies owed at MI-ASM
Treasurer 2 wk. before Board Meeting Provide updated financial information to Board
Month before meeting Provide updated financial information for publication in Newsletter (SCOPE)
Councilor National Meeting Represent Branch at yearly National Meeting
Alternate Councilor National Meeting Represent Branch at yearly National Meeting if Councilor is unable to attend
Corporate Partner Comm. Ongoing Solicit Corporate Partners (CPs), and CP annual renewals
Solicit CP meeting exhibitors; ensure needs are met (at meetings and otherwise)
Solicit inexpensive complimentary gifts for distribution to students at meetings
Send out year-end contribution letter to each CP for tax season
Send out invitation letter for next meeting
Maintain handout ad page for meetings
Maintain newsletter listings
Maintain master contact listings
Maintain contribution history record
 
Web Manager Ongoing Maintain and update website 
 
Newsletter Editor 8 wks before meeting Request articles from Board members
7 wks before meeting Remind Board members that have not complied
6 wks before meeting Format and organize THE SCOPE
Send PDF to Board for review
5 wks before meeting Send PDF to Secretary for distribution to members
Member-at-large Ongoing An experienced board member (perhaps a past officer), who may be there for special projects and/or to provide the "voice of experience" for future society activities
An entry level board member learning the activities of the board who may assist in special projects and/or assisting other officers or meeting organizers, in preparation for either assuming that office or organizing a meeting at a future date.
 

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Questions or suggestions concerning website, contact jared.geller@davenport.edu
Last updated: December 28, 2018