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Officer Responsibilities

  Office   Date   Task  
             
President   Ongoing   Provides Leadership to the Branch  
             
      Before
July 1
  Submit Annual Notification of Branch Officers Form to National ASM  
             
      Before
Sept 1
  Order books for student awards from ASM Press (at least 4 weeks before meeting)  
             
      Before
Oct 1
  Submit membership list of 25 confirmed members with confirmed national member numbers to National ASM  
             
      Before
Jan 1
  Submit Certification of Branch Meeting(s) Form to National ASM
 
             
      Before
Jan 1
  Submit Accounting of Regional Monies Form to National ASM  
             
      Before
Jan 1
  Submit Branch Annual Report to National ASM  
             
      January   Call Board Meeting, Solicit items for agenda  
             
      Before
Feb 15
  Order books for student awards from ASM Press (at least 4 weeks before meeting)  
             
      Before
Mar 15
  Submit Inter-Regional (Joint Meeting) Funding Proposals to National ASM  
             
      Before
May 15
  Submit Regional Funding Proposal Form to National ASM  
             
      June   Call Board Meeting, Solicit items for agenda  
             
             
President-Elect   Ongoing   Responsible for Fall and Spring Meetings to be carried off well  
             
          Learn jobs of president to prepare for serving as president  
             
Past-President   January   Solicits nominations for spring ballot  
             
Secretary   Ongoing   Keep and update MI-ASM membership list  
             
      Board Meeting   Record Minutes  
             
      2 wk. after Board Meeting   Send minutes to each board member  
             
      Fall and Spring Meeting   Track registrations for MI-ASM Spring and Fall meetings  
             
          Keep meeting planners informed about registration numbers  
             
          Assist with collection of dues and monies owed at MI-ASM  
             
Treasurer   2 wk. before Board Meeting   Provide updated financial information to Board  
             
      Month before meeting   Provide updated financial information for publication in Newsletter (SCOPE)  
             
Councilor   National Meeting   Represent Branch at yearly National Meeting  
             
Alternate Councilor   National Meeting   Represent Branch at yearly National Meeting if Councilor is unable to attend  
             
Corporate Partner Comm.   Ongoing   Solicit Corporate Partners (CPs), and CP annual renewals  
             
          Solicit CP meeting exhibitors; ensure needs are met (at meetings and otherwise)  
             
          Solicit inexpensive complimentary gifts for distribution to students at meetings  
             
          Send out year-end contribution letter to each CP for tax season  
             
          Send out invitation letter for next meeting  
             
          Maintain handout ad page for meetings  
             
          Maintain newsletter listings  
             
          Maintain master contact listings  
             
          Maintain contribution history record  
             
Newsletter Editor   8 wks before meeting   Request articles from Board members  
             
      7 wks before meeting   Threaten Board members that have not complied  
             
      6 wks before meeting   Format and organize THE SCOPE  
             
          Send PDF to Board for review  
             
      5 wks before meeting   Send PDF to Secretary for distribution to members  
             
Member-at-large   Ongoing   An experienced board member (perhaps a past officer), who may be there for special projects and/or to provide the "voice of experience" for future society activities  
             
          An entry level board member learning the activities of the board who may assist in special projects and/or assisting other officers or meeting organizers, in preparation for either assuming that office or organizing a meeting at a future date.  
             
             
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Last updated: August 15, 2017